What is Customer Service? It means completing the ARC

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Customers contact a business when they have issues and more likely than not, the requests lands up in the lap of the Operations Dept. How an issue is dealt with decides the experience that a Customer goes back with. SOPs and Protocols can possibly not cover all types of issues that exist within the scope of a business. 

This article talks on how to ensure that the experience of the Customer is as pleasant and fulfilling as possible and how you as a Manager of Customer Service Dept can simplify the process of customer service for your Team Members.

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Qualities of an Operations Manager

Operations Managers (OM is the usual acronym for them) are omnipresent. There may not be a single organization (which makes respectable revenues) that does not have someone managing daily operations. 

They may not always be called Operations Managers, yet there will definitely be people who keep things moving.

And just the way we try to identify qualities of a successful Leader or of a successful CEO, this article attempts to identify what it takes to become and deliver as a good OM.

This article is largely based on a thread on LinkedIn which can be found here. (I'm a new Operations Manager looking to get advice and knowledge from experienced OMs. Please share with me!)

You may note that quite a few statements are repeated under various headers below. The repetition is intentional to ensure that each topic is treated adequately and if you read through the entire list then to reinforce those statements. If they appear so many times, they must be the most important ones! Additionally some statements apply to leadership in general which is natural, because Operations Management is a role that usually deals with People, who not only need to be managed but also to be “led”. Good leadership qualities are an important contributor to the success of an Operations Manager. We can say to a great degree of accuracy that “a successful Operations Manager is subset of a successful Leader”.

So here it goes. What are the qualities of a good Operations Manager?

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Resources in Operations: Human vs Machine

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Operations are processes and most businesses use people as the primary resource for completing these processes. Yes, technology has been a major source of conducting operations, yet mostly technology (whether software-based or hardware-based) is mostly an "enabler". A human is usually someone either directly executing, is deeply involved or at the least monitoring automation to achieve operational objectives.

This is what brings us to the topic of this article. The human resources behaves differently in significant ways from all other resources.

Lets make a comparison!

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Email Etiquette, Effect on Operations

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Email is a common mode of communication and ensuring that operations teams follow common guidelines is something that should be owned by the Training Department, yet in the real world, enforcement of such guidelines boils down the Department Heads and Reporting Managers.

Why is good email etiquette important from an operational perspective?

Imagine this…

A badly typed email response; the action taken is perfect; in fact lets assume that the issue is resolved completely; the email communicates all aspects of the problem (definition, action and resolution) Also let us assume that the no more action is required from the Sender or the Provider.

Even in such cases, efficiency can be hampered by a wrongly typed email!

"How" & "Why" you ask?

There are several reasons I can think of!

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